Project & Travel Coordinator

About the Role

Position Summary

The Project & Travel Coordinator is  responsible for helping to facilitate effective communication and collaboration between various departments and clients- ensuring smooth project execution, and contributing to the overall success of our client projects. As a Project Coordinator, you will serve as a key liaison between the business development team and the project management team, bridging the gap between pre-sales activities and project implementation. You will play a vital role in maintaining efficient workflows, tracking project progress, and assisting in the delivery of high-quality digital solutions.  You will also interact with clients and coordinate shoots for the media team across the country. 

Key Responsibilities

• Business Development Support

1. 1. 1. Collaborate with the business development team to understand client requirements, objectives, and expectations.
      2. Assist in the preparation of proposals, pitches, and presentations for potential clients.
      3. Conduct market research and competitor analysis to identify new business opportunities.
      4. Maintain accurate records of client interactions, contracts, and agreements.
      5. Ability to utilize critical thinking skills to identify client needs and determine scope of opportunity
      6. Adding tasks into lead management and project management softwares

• Project Coordination

1. 1. 1. Help coordinate project meetings, ensuring all team members and clients are aligned on project objectives, timelines, and deliverables.
      2. Create and maintain project schedules, tracking progress and identifying potential risks or bottlenecks.
      3. Assist in resource allocation and ensure that team members have the necessary tools and information to perform their tasks effectively.
      4. Facilitate effective communication between the project management team, development team, designers, and other project participants.
      5. Support the project management team in identifying and resolving project-related issues and conflicts.

• Documentation and Reporting

1. 1. 1. Prepare project-related documentation, including project plans, status reports, meeting minutes, and change requests.
      2. Maintain accurate project files and documentation in accordance with company standards and procedures.
      3. Track project budgets and expenses, ensuring adherence to financial guidelines and providing regular updates to stakeholders.

• Travel Coordination

1. 1. Scheduling Shoots: Collaborate with clients and internal teams to schedule shoots, ensuring that all necessary details are confirmed and communicated effectively.
   2. Booking Travel Arrangements: Arrange flights, accommodations, ground transportation, and any other travel-related needs for the media team.
   3. Travel Itineraries: Create detailed travel itineraries for the media team, including flight details, accommodation information, and shoot schedules.
   4. Communication: Serve as the primary point of contact for the media team during travel, providing support and assistance as needed.
   5. Compliance: Ensure all travel arrangements comply with company policies and procedures.

Other duties as assigned

Position Requirements

• Critical Thinking and strong people skills
• Excellent written and verbal communication skills
• Natural ability to interact with clients in person and over the phone 
• Knowledge of writing mechanics, including grammar, syntax, voice, and tone
• High attention to detail and process oriented
• Willingness to collaborate with all departments 
• Knowledge of general business administration and sales
• Desire to learn and grow in the web development, marketing, technology and business consulting industry

Please note: Lifted Logic operates on a hybrid work scheduled and all employees are required to be in office 3 days a week (Tuesday, Wednesday, & Thursday)